This
is a quick copy of the Rules and By Laws and any questions/disputes as to the
correct wording will be determined in accordance with the original copy of the
rules held by the General Secretary.
BUSHWALKING CLUB INC
CONSTITUTION
&
BY-LAWS
@
BOOKLET
CONTENTS PAGE
6.01.04 Ordinary Country Members
6.01.05 Associate Country Members
9. ADMISSION AND REJECTION OF MEMBERS
10. TERMINATION/SUSPENSION
OF MEMBERSHIP
11. APPEAL AGAINST
REJECTION, SUSPENSION, OR
TERMINATION OF MEMBERSHIP
13.
MEMBERSHIP OF MANAGEMENT
COMMITTEE
14.
RESIGNATION/REMOVAL OF
MANAGEMENT COMMITTEE MEMBER
15. VACANCIES
ON MANAGEMENT COMMITTEE
16.
FUNCTIONS OF THE MANAGEMENT
COMMITTEE
17.
MEETINGS OF MANAGEMENT COMMITTEE
19.
DEFECT IN MANAGEMENT COMMITTEE
APPOINTMENTS
20.
RESOLUTIONS IN WRITING BY
MANAGEMENT COMMITTEE
32.
DISTRIBUTION OF SURPLUS ASSETS
BY-LAW 02. ANNUAL
GENERAL MEETING
BY-LAW 03. MANAGEMENT COMMITTEE MEETINGS
BY-LAW 06. NON-CLUB ACTIVITIES
BY-LAW 09. MEMBERSHIP APPLICATION/RENEWAL
BY-LAW 10. NUMBER
OF WALKS REQUIRED
BY-LAW 11. SIGNATORIES TO ACCOUNTS
BY-LAW 13. COPIES
OF RULES/BYLAWS
BY-LAW 15. NOMINATIONS FOR ACTIVITIES
BY-LAW 16. ACTIVITIES TRANSPORT
BY-LAW 17. EQUIPMENT FOR WALKS
BY-LAW 19. EMERGENCY OFFICER SYSTEM
BY-LAW 21. NON PAYMENT OF MEMBERSHIP FEES
BY-LAW 23. COST
OF PRIVATE TRANSPORT
BY-LAW 24. COST OF EQUIPMENT HIRE
APPENDIX 1 Proxy Form
This
is a quick copy of the Rules and By Laws and any questions/disputes as to the
correct wording will be determined in accordance with the original copy of the
rules held by the General Secretary.
BRISBANE
CATHOLIC BUSHWALKING CLUB INC
1.
NAME
The name of the incorporated association shall be the "BRISBANE
CATHOLIC BUSHWALKING CLUB INC."(in these Rules
called "the Association").
2. OBJECTS
The objects for which the
Association is established are:
2.01 To promote a Catholic organisation pursuing
an active interest in bushwalking and associated activities.
2.02 To provide for the spiritual welfare of its
members.
2.03 To foster appreciation and conservation of
the Australian wilderness, flora, and fauna.
2.04 To encourage interaction with organisations
and persons having similar interests and objectives.
2.05 To purchase and sell the Associations assets
as required.
3. PATRON
The Patron Saint of the Association shall be Our Lady of the Way. An
Annual Mass and Communion of Members shall be offered in honour of the
patroness.
4. MOTTO/BADGE
04.01 The motto of the Association shall be
"Duce Maria".
04.02 The badge of the Association shall be:-
BLACK & WHITE COLOUR
5. POWERS
The powers of the
Association are:
5.01 To take over the funds
and other assets and the liabilities of the present unincorporated association
known as the "Brisbane Catholic
Bushwalking Club".
5.02 To subscribe to, become a member of and
co-operate with any other association, club or organisation, whether
incorporated or not, whose objects are altogether or in part similar to those
of the Association provided that the Association shall not subscribe to or
support with its funds any club, association or organisation which does not
prohibit the distribution of its income and property among its members to an
extent at least as great as that imposed on the Association under or by virtue
of rule 29.10.
5.03 In furtherance of the objects of the
Association to buy, sell and deal in all kinds of articles, commodities and
provisions, both liquid and solid, for the members of the Association or
persons frequenting the Association's premises.
5.04 To
purchase, take on lease or in exchange, hire and otherwise acquire any lands,
buildings, easements or property, real and personal, and any rights or
privileges which may be requisite for the purposes of, or capable of being
conveniently used in connection with, any of the objects of the Association:
Provided that in case the Association shall take or hold any property which may
be subject to any trusts the Association shall only deal with the same in such
manner as is allowed by law having regard to such trusts.
5.05 To
enter into any arrangements with any Government or Authority that are
incidental or conducive to the attainment of the objects and the exercise of
the powers of the Association; to obtain from any such Government or Authority
any rights, privileges and concessions which the Association may think it
desirable to obtain; and to carry out, exercise and comply with any such
arrangements, rights, privileges and concessions.
5.06 To
appoint, employ, remove or suspend such managers, clerks, secretaries, servants,
workmen and other persons as may be
necessary or convenient for the purposes of the Association.
5.07 To remunerate any person
or body corporate for services rendered, or to be rendered, and whether by way
of brokerage or otherwise in placing or assisting to place or guaranteeing the
placing of any unsecured notes, debentures or other securities of the
incorporated association, or in or about the incorporated association or promotion of the incorporated association or in
the furtherance of its objects.
5.08 To construct, improve, maintain, develop,
work, manage, carry out, alter or control any houses, buildings, grounds, works
or conveniences which may seem calculated directly or indirectly to advance the
Association's interests, and to contribute to, subsidise or otherwise assist
and take part in the construction, improvement, maintenance, development,
working, management, carrying out, alteration or control thereof.
5.09 To invest and deal with
the money of the Association not immediately required in such manner as may
from time to time be thought fit.
5.10 To take, or otherwise
acquire, and hold shares, debentures or other securities of any company or body
corporate.
5.11 In furtherance of the
objects of the Association to lend and advance money or give credit to any
person or body corporate; to guarantee and give guarantees or indemnities for
the payment of money or the performance of contracts or obligations by any
person or body corporate, and otherwise to assist any person or body corporate.
5.12 To borrow or raise money
either alone or jointly with any other person or legal entity in such manner as
may be thought proper and whether upon fluctuating advance account or overdraft
or otherwise to represent or secure any moneys and further advances borrowed or
to be borrowed alone or with others as aforesaid by notes secured or unsecured,
debentures or debenture stock perpetual or otherwise, or by mortgage, charge,
lien or other security upon the whole or any part of the incorporated
association's property or assets present or future and to purchase, redeem or
pay-off any such securities.
5.13 To draw, make, accept, endorse, discount,
execute and issue promissory notes, bills of exchange, bills of lading and
other negotiable or transferable instruments.
5.14 In furtherance of the objects of the
Association to sell, improve, manage, develop, exchange, lease, dispose of,
turn to account or otherwise deal with all or any part of the property and
rights of the Association.
5.15 To take or hold
mortgages, liens or charges, to secure payment of the purchase price, or any
unpaid balance of the purchase price, of any part of the Association's property
of whatsoever kind sold by the Association, or any money due to the Association
from purchasers and others.
5.16 To take any gift of property whether subject
to any special trust or not, for any one or more of the objects of the
Associations but subject always to the proviso in 05.04.
5.17 To
take such steps by personal or written appeals, public meetings or otherwise,
as may from time to time be deemed expedient for the purpose of procuring
contributions to the funds of the Association, in the shape of donations,
annual subscriptions or otherwise.
5.18 To print and publish any newspapers,
periodicals, books or leaflets that the Association may think desirable for the
promotion of its objects.
5.19 In furtherance of the
objects of the Association to amalgamate with any one or more incorporated
associations having objects altogether or in part similar to those of the
Association and which shall prohibit the distribution of its or their income
and property among its or their members to an extent at least as great as that
imposed upon the Association under or by virtue of rule 29.10.
5.20 In furtherance of the
objects of the Association to purchase or otherwise acquire and undertake all
or any part of the property, assets, liabilities and engagements of any one or
more of the incorporated associations with which the Association is authorised
to amalgamate.
5.21 In furtherance of the
objects of the Association to transfer all or any part of the property, assets,
liabilities and engagements of the Association to any one or more of the
incorporated associations with which the Association is authorised to
amalgamate.
5.22 To make donations for patriotic,
charitable or community purposes.
5.23 To do all such other things as are
incidental or conducive to the attainment of the objects and the exercise of
the powers of the Association.
6. CLASSES OF MEMBERS
06.01 The membership of the Association shall
consist of the following classes of members:-
6.01.01 Ordinary Members - Eligibility for Ordinary Membership
requires that the proposed member shall be of the Catholic Faith.
6.01.02 Life
Members - Life Members
shall be persons who have rendered meritorious service to or on behalf of the
Club. Unless circumstances are extraordinary, a minimum of five years
continuous membership will be necessary for consideration.
Such membership shall only be
conferred by special resolution of both the Management Committee and a General
Meeting. Life Members shall be entitled to exercise all of the privileges
pertaining to Ordinary Members.
6.01.03 Associate Members - Eligibility for Associate Membership
requires that the proposed member not be of the Catholic Faith. Associate
Members shall be entitled to exercise all of the privileges pertaining an Ordinary
Member with the following exceptions.
06.01.03.01
Associate Members shall not be entitled to vote on any matter before any meeting of the Association.
06.01.03.02 Associate Members shall
not be eligible for nomination or election to any position on the Management
Committee.
6.01.04 Ordinary Country Members - Ordinary Country Membership shall
available to persons eligible for Ordinary Membership of the Association who
reside over 150km radius from the Brisbane G.P.O. and they shall be entitled to
exercise all of the privileges pertaining to an Ordinary Member.
6.01.05 Associate Country Members - Associate Country Membership shall be
available to persons eligible for Associate Membership of the Association who
reside over 150km radius from the Brisbane G.P.O. and they shall be entitled to
exercise all of the privileges pertaining to an Associate Member.
6.01.06 Spouse Members - Spouse Membership shall be available to
the spouse of an existing member of the Association. A Spouse Member shall be
entitled to exercise all of the privileges pertaining to the class of
membership held by their partner.
6.01.07 Honorary Members - Honorary Membership shall be granted on
a per annum basis to any person who in the opinion of the Management Committee
has rendered suitable service on behalf of the Association. The privileges of
Honorary Members shall be limited to receiving such copies of the Association's
publications as the Management Committee shall from time to time determine.
06.02 The number of members in
each class shall be unlimited.
7. MEMBERSHIP
07.01 Every person who at the
date of incorporation of the Association was a member of the unincorporated
association and has not notified the Management Committee in writing on or
before the day of incorporation that they do not wish to be a member of the
incorporated association shall be admitted by the Management Committee to the
same class of membership of the Association as that member held in the
unincorporated association, and shall not be required to pay any further
subscription until the next due date for payment of that subscription.
07.02 Every applicant for any
class of membership of the Association [other than the members of the
unincorporated Association referred to in 07.01] shall be proposed by one
member of the Association and seconded by another member, and shall be of the age
of 18 years or over.
07.03 Every applicant shall have completed the
number of walks with the Association as prescribed in the By-laws. The
application for new membership shall be made in writing, signed by the
applicant and the proposer and seconder (both of whom shall be members of the
Association) and shall be in such form as the Management Committee from time to
time prescribes.
8. MEMBERSHIP FEES
08.01 The membership fees for
each class of membership shall be such sum as the members shall from time to
time at any General Meeting so determine.
08.02 The membership fees for each class of
membership shall be payable at such time and in such manner as the Management
Committee shall from time to time determine.
9. ADMISSION AND REJECTION OF MEMBERS
09.01 At the next meeting of
the Management Committee after the receipt of any application and the fee
applicable for any class of membership, such application shall be considered by
the Management Committee, who shall thereupon determine upon the admission or
rejection of the applicant.
09.02 Any applicant who receives a majority of
the votes of the members of the Management Committee present at the meeting at
which such application is being considered shall be accepted as a member to the
class of membership applied for.
09.03 Upon the acceptance or
rejection of an application for any class of membership the secretary shall
forthwith give the applicant notice in writing of such acceptance or rejection.
10. TERMINATION/SUSPENSION
OF MEMBERSHIP
10.01 A member may resign from
the Association at any time by giving notice in writing to the secretary. Such
resignation shall take effect at the time such notice is received by the
secretary unless a later date is specified in the notice when it shall take
effect on that later date.
10.02 The
Management Committee shall consider whether a member's membership shall be
suspended for a time or terminated under the following circumstances:-If a Member –
10.02.01 Is convicted of an indictable offence;
or
10.02.02 Fails to comply with any of the provisions of these Rules;
or
10.02.03 Has membership fees in arrears for a period of three months
or more; or
10.02.04 Conducts himself in a manner considered
to be injurious or prejudicial to the character or interests of the Association.
10.03 Excepting memberships terminated under
Section 10.02.03, the following procedure shall apply: -
10.03.01 At least one member and one member of
the Management Committee shall personally and informally discuss with the
member concerned, the grounds of dissatisfaction, prior to any formal action.
10.03.02 The member of the Management Committee
shall report back to the Management Committee on the informal discussion, at
the next meeting of the Management Committee.
10.03.03 The member concerned shall be given a
full and fair opportunity of presenting his case to the Management Committee,
and if the Management Committee resolves to suspend for a time or terminate his
membership it shall instruct the Secretary to advise the member in writing accordingly.
11. APPEAL AGAINST REJECTION,
SUSPENSION, OR TERMINATION
OF MEMBERSHIP
11.01 A person whose membership
has been terminated Clause 10.02.03 shall not have right of appeal against the termination.
All other persons whose application for
membership has been rejected or whose membership has been suspended or
terminated, may within one month of receiving written notification thereof,
lodge with the Secretary written notice of his intention to appeal against the
decision of the Management Committee.
11.02 Upon receipt of a notification of intention
to appeal against rejection, suspension or termination of membership the
secretary shall convene, within three months of the date of receipt by him of
such notice, a General Meeting to determine the appeal.
At any such meeting the applicant shall be
given the opportunity to fully present his case and the Management Committee or
those members thereof who rejected the application for membership or suspended
or terminated the membership subsequently shall likewise have the opportunity
of presenting its or their case. The appeal shall be determined by the vote of
the members present at such meeting.
11.03 Where
a person, whose application is rejected, does not appeal against the decision
of the Management Committee within the time prescribed by these Rules or so
appeals but the appeal is unsuccessful, the secretary shall forthwith refund
the amount of any fee paid.
12. REGISTER
OF MEMBERS
12.01 The Management Committee
shall cause a Register to be kept in which shall be entered the names and
residential addresses of all persons admitted to membership of the Association
and the dates of their admission.
12.02 Particulars shall also be entered into the
Register of deaths, resignations, terminations and reinstatements of membership
and any further particulars as the Management Committee or the members at any
General Meeting may require from time to time.
12.03 The Register shall be open
for inspection at all reasonable times by any member who previously applies to
the secretary for such inspection.
13. MEMBERSHIP
OF MANAGEMENT COMMITTEE
13.01 The Management Committee of the Association
shall consist of a
i.
President,
ii.
Secretary,
iii.
Treasurer,
iv.
Editor,
v.
Outings
vi.
Secretary,
vii.
Social Secretary,
viii.
Vice-President,
ix.
Training Officer, and
x.
Membership Officer,
all of whom shall be members of the Association.
13.02 At the Annual General
Meeting of the Association, all the members of the Management Committee for the
time being shall retire from office, but shall be eligible upon nomination for
re-election.
13.03 The election of officers and other members
of the Management Committee shall take place in the following manner:-
13.03.01 Any two members of the Association shall be at
liberty to nominate any other member to serve as an officer or other member of
the Management Committee;
13.03.02 The nomination, which shall be in writing and
signed by the member and his proposer and seconder, shall be lodged with the
secretary at least twenty-one days before the Annual General Meeting at which
the election is to take place;
13.03.03 A list of the candidates' names in
alphabetical order, with the proposers' and seconders' names, shall be posted
in a conspicuous place in the office or usual place of meeting of the
Association for at least seven days immediately preceding the Annual General
Meeting.
13.03.04 Balloting lists shall be prepared (if
necessary) containing the names of the candidates in alphabetical order, and
each member present at the Annual General Meeting shall be entitled to vote for
any number of such candidates not exceeding the number of vacancies;
13.03.05 Should, at the commencement of such meeting,
there be no nominations for a particular position,
nominations may be taken from the floor of the meeting.
13.03.06
All voting for Management Committee
positions shall be by means of secret ballot.
14.
RESIGNATION/REMOVAL OF MANAGEMENT COMMITTEE MEMBER
14.01 Any member of the
Management Committee may resign from membership of the Management Committee at
any time by giving notice in writing to the secretary but such resignation
shall take effect at the time such notice is received by the secretary unless a
later date is specified in the notice when it shall take effect on that later date.
14.02 Any member of the
Management Committee may be removed from office at a General Meeting of the
Association where that member shall be given the opportunity to fully present
his case. The question of removal shall be determined by the vote of the
members present at such a General Meeting.
15. VACANCIES ON
MANAGEMENT COMMITTEE
15.01 The General Meeting
shall have power at any time to elect any member of the Association to fill any
casual vacancy on the Management Committee until the next Annual General
Meeting.
15.02 The continuing members
of the Management Committee may act notwithstanding any casual vacancy in the
Management Committee, but if and so long as their number is reduced below the
number fixed by or pursuant to these Rules as the necessary quorum of the
Management Committee, the continuing member or members may act for the purpose
of summoning a General Meeting of the Association, but for no other purpose.
16. FUNCTIONS OF THE MANAGEMENT COMMITTEE
16.01 Except as otherwise provided by these Rules
and subject to resolutions of the members of the Association carried at any
General Meeting, the Management Committee
16.01.01 Shall have the general control and management of the administration
of the affairs, property and funds of the Association; and
16.01.02 Shall have authority to interpret the meaning of these Rules
and any matter relating to the Association on which these Rules are silent.
16.02 The Management Committee may exercise all
the powers of the Association
16.02.01 To borrow or raise or secure the
payment of money in such manner as the members of the Association may think fit
and secure the same or the payment or performance of any debt, liability,
contract, guarantee or other engagement incurred or to be entered into by the
Association in any way and in particular by the issue of debentures, perpetual
or otherwise, charged upon all or any of the Association's property, both
present and future, and to purchase, redeem or pay off any such securities;
16.02.02 To borrow money from members at a rate
of interest not exceeding interest at the rate for the time being charged by
bankers in Brisbane for overdrawn accounts on money lent, whether the term of
the loan be short or long, and to mortgage or charge its property or any part
thereof and to issue debentures and other securities, whether outright or as
security for any debt, liability or obligation of the Association, and to
provide and pay off any such securities; and
16.02.03 To invest in such manner as the members
of the Association may from time to time determine.
17. MEETINGS OF MANAGEMENT COMMITTEE
17.01 The Management Committee shall meet at
least once every two calendar months to exercise its functions.
17.02 A special meeting of the
Management Committee shall be convened by the secretary on the requisition in
writing signed by not less than one-third of the members of the Management
Committee, which requisition shall clearly state the reasons why such special
meeting is being convened and the nature of the business to be transacted thereat.
17.03 At every meeting of the Management
Committee a simple majority of a number equal to the number of members elected
and/or appointed to the Management Committee as at the close of the last
General Meeting of the members, shall constitute a quorum.
17.04 Subject as previously provided in this
rule, the Management Committee may meet together and regulate its proceedings
as it thinks fit: Provided that questions arising at any meeting of the
Management Committee shall be decided by a majority of votes and, in the case
of equality of votes, the question shall be deemed to be decided in the
negative.
17.05 A member of the Management Committee shall
not vote in respect of any contract or proposed contract with the Association
in which he is interested, or any matter arising thereout, and if he does so
vote his vote shall not be counted.
17.06 Not less than fourteen
days notice shall be given by the secretary to members of the Management
Committee of any special meeting of the Management Committee. Such notice shall
clearly state the nature of the business to be discussed thereat.
17.07 The President shall preside as Chairman at
every meeting of the Management Committee, or if there is no President, or if
at any meeting he is not present within fifteen minutes after the time
appointed for holding the meeting, the Vice President shall be Chairman or if
the Vice President is not present at the meeting then the members may choose
one of their number to be Chairman of the meeting.
17.08 If within an hour from the time appointed
for the commencement of a Management Committee meeting a quorum is not present,
the meeting, if convened upon the requisition of members of the Management
Committee, shall lapse. In any other case it shall stand adjourned to the same
day in the next week at the same time and place, or to such other day and at
such other time and place as the Management Committee may determine, and if at
the adjourned meeting a quorum is not present within an hour from the time
appointed for the meeting, the meeting shall lapse.
18. SUB-COMMITTEES
18.01 The Management Committee
may delegate any of its powers to a sub-committee consisting of such members of
the Association as the Management Committee thinks fit. Any sub-committee so
formed shall in the exercise of the powers so delegated conform to any regulations
that may be imposed on it by the Management Committee. The President and
Secretary shall automatically be members of any sub-committee.
18.02 The President shall preside as Chairman at
every meeting of any sub-committee, or if there is no President, or if at any
meeting he is not present within fifteen minutes after the time appointed for
holding the meeting, then the members may choose one of their number to be
Chairman of the meeting.
18.03 A sub-committee may meet
and adjourn as it thinks proper. Questions arising at any meeting shall be
determined by a majority of votes of the members present and, in the case of an
equality of votes, the question shall be deemed to be decided in the negative.
19. DEFECT IN MANAGEMENT COMMITTEE APPOINTMENTS
All acts done by any meeting of the
Management Committee or of a sub-committee or by any person acting as a member
of the Management Committee shall, notwithstanding that it is afterwards
discovered that there was some defect in the appointment of any such member of
the Management Committee or person acting as aforesaid, or that the members of
the Management Committee or any of them were disqualified, be as valid as if
every such person had been duly appointed and was qualified to be a member of
the Management Committee.
20. RESOLUTIONS IN WRITING BY MANAGEMENT
COMMITTEE
A resolution in writing signed by all the
members of the Management Committee for the time being entitled to receive
notice of a meeting of the Management Committee shall be as valid and effectual
as if it had been passed at a meeting of the Management Committee duly convened
and held. Any such resolution may consist of several documents in like form,
each signed by all of the members of the Management Committee.
21. ANNUAL GENERAL MEETINGS
21.01 The Annual General Meeting shall be held
within three months of the close of the financial year.
21.02 The business to be transacted at every
Annual General Meeting shall be –
1
The receiving of the
Management Committee's
report and
the statement of income
and expenditure, assets and liabilities and mortgages, charges and securities
affecting the property of the association for the preceding financial year;
2
The receiving of the auditor's report upon the books
and accounts for the preceding financial year;
3
The election of members of the Management Committee;
and
4
The appointment of an auditor.
22. SPECIAL GENERAL MEETING
The secretary shall convene a special General Meeting –
22.01
When
directed to do so by the Management Committee; or
22.02
On the
requisition in writing signed by not less than one-third of the members
presently on the Management Committee or not less than the number of ordinary
members of the Association which equals double the number of members presently
on the Management Committee plus one. Such requisition shall clearly state the
reasons why such special General Meeting is being convened and the nature of
the business to be transacted thereat; or
22.03
On being
given a notice in writing of an intention to appeal against the decision of the
Management Committee to reject an application for membership or to suspend or
terminate the membership of any person (Excepting memberships terminated under Sectiion 10.02.03).
23. GENERAL MEETING QUORUM
23.01 At any General Meeting
the number of members required to constitute a quorum shall be double the
number of members presently on the Management Committee plus one.
23.02 No business shall be transacted
at any General Meeting unless a quorum of members is present at the time when
the meeting proceeds to business. For the purposes of this rule
"member" includes a person attending as a proxy or as representing a
corporation which is a member.
23.03 If within three-quarters of an hour from
the time appointed for the commencement of a General Meeting a quorum is not
present, the meeting, if convened upon the requisition of members of the
Management Committee or the Association, shall lapse. In any other case it
shall stand adjourned to the same day in the next week at the same time and
place, or to such other day and at such other time and place as the Management
Committee may determine, and if at the adjourned meeting a quorum is not
present within three-quarters of an hour from the time appointed for the
meeting, the members present shall be a quorum.
23.04 The Chairman may, with the consent of any
meeting at which a quorum is present (and shall if so directed by the meeting),
adjourn the meeting from time to time and from place to place, but no business
shall be transacted at any adjourned meeting other than the business left
unfinished at the meeting from which the adjournment took place. When a meeting
is adjourned for thirty days or more, notice of the adjourned meeting shall be
given as in the case of an original meeting. Save as aforesaid it shall not be
necessary to give any notice of an adjournment or of the business to be
transacted at an adjourned meeting.
24. GENERAL MEETING
24.01 The secretary shall
convene all General Meetings of the Association by giving not less than 14 days
notice of any such meeting to the members of the Association.
24.02 The manner by which such notice shall be
given shall be determined by the Management Committee: Provided that notice of
any meeting convened for the purpose of hearing and determining the appeal of a
member against the rejection or termination of his membership by the Management
Committee, shall be given in writing. Notice of a General Meeting shall clearly
state the nature of the business to be discussed thereat.
25. STANDING ORDERS
Unless otherwise provided by these Rules,
the following Standing Orders shall apply at every meeting.
25.01 Chairman
25.01.01 The President shall preside as Chairman, or if there is no
President, or if he is not present within fifteen minutes after the time
appointed for the holding of the meeting or is unwilling to act, the
Vice-President shall be the Chairman or if the Vice-President is not present or
is unwilling to act then the members present shall elect one of their number to
be Chairman of the meeting.
25.01.02 The Chairman shall maintain order and conduct the meeting in a proper
and orderly manner.
25.01.03 All questions of rules of debate
and conduct of business shall be decided by the Chairman, provided that such
decisions are not in conflict with these Rules.
25.02 Voting
25.02.01 Every question, matter or resolution shall be decided
by a majority of votes of the members present.
25.02.03 No member shall be entitled to vote at any
General Meeting if his annual subscription is more than two months in arrears
at the date of the meeting.
25.02.04 Voting shall be by show of hands or a
division of members, unless not less than one fifth of the members present
demand a ballot, in which event there shall be a secret ballot. The Chairman shall appoint two members to
conduct the secret ballot in such manner as he shall determine and the result
of the ballot as declared by the Chairman shall be deemed to be the resolution
of the meeting of which the ballot was demanded;
25.03 Proxies
25.03.01 A member may vote
in person or by proxy and on a show of hands every person present who is a
member or a representative of a member shall have one vote and in a secret ballot
every member present in person or by proxy or other duly authorised
representative shall have one vote.
25.03.02 The instrument
appointing a proxy shall be in writing, in such form as the Management
Committee from time to time prescribe, under the hand of the appointor duly
authorised in writing. A proxy must be a member of the Association. The
instrument appointing a proxy shall be deemed to confer authority to demand or
join in demanding a secret ballot;
25.03.03 The instrument
appointing a proxy shall be deposited with the secretary prior to the
commencement of any meeting or adjourned meeting at which the person named in
the instrument proposes to vote.
25.04 Minutes
25.04.01
25.04.02 The record of the
minutes shall be open for inspection at all reasonable times by any financial
member who previously applies to the secretary for that inspection.
25.04.03 For the purposes
of ensuring the accuracy of the recording of such minutes, the minutes of every
Management Committee meeting shall be signed by the Chairman of that meeting or
the Chairman of the next succeeding Management Committee meeting verifying
their accuracy. Similarly, the minutes of every General Meeting shall be signed
by the Chairman of that meeting or the Chairman of the next succeeding General
Meeting: Provided that the minutes of any Annual General Meeting shall be
signed by the Chairman of that meeting or the Chairman of the next succeeding
General Meeting or Annual General Meeting.
26. BY-LAWS
The Management Committee may from time to time make, amend or repeal
by-laws, not inconsistent with these Rules, for the internal management of the
Association, but any by-law may be set aside by a General Meeting of members.
27. ALTERATION OF RULES
27.01 Subject to the provisions
of the Associations Incorporation Act 1981, these Rules may be amended,
rescinded or added to from time to time by a special resolution carried at any
General Meeting: Provided that no such amendment, rescission or addition shall
be valid unless the same shall have been previously submitted to and approved
by the Director-General, Department of Justice, Brisbane.
27.02 Such alterations to the
Rules shall be first proposed at a General Meeting and seconded by at least 5 members.
27.03 The proposed alterations must be submitted
in writing and signed by the mover and seconders.
27.04 The proposed alterations to the Rules shall
be printed in the next issue of the Association's Circular.
27.05 The printing of the proposed alteration to the
Rules shall contain:-
27.05.01 The Motion.
27.05.02 The name of the mover
and those of the seconders.
27.05.03 The mover of the motion has the right to
include a short, unedited article explaining the motion and the need for the
alteration.
27.05.04 The Management Committee shall discuss the
proposed alteration, and under its own name, shall include a short comment on
the motion.
27.05.05 Notice as to which General Meeting of the
Association at which the Motion shall be put.
27.06 The proposed alteration shall be put at
the General Meeting which is at least two weeks after the posting of the
Association's Circular containing the motion.
27.07 The alteration (if carried) must be
printed in the next issue of the Association's Circular.
27.08 When the
Director-General, Department of Justice,
28. COMMON SEAL
The Management Committee shall provide for
a Common Seal and for its safe custody. The Common Seal shall only be used by
the authority of the Management Committee and every instrument to which the
seal is affixed shall be signed by a member of the Management Committee and
shall be countersigned by the secretary or by a second member of the Management
Committee or by some other person appointed by the Management Committee for the
purpose.
29. FUNDS AND ACCOUNTS
29.01 The funds of the
Association shall be deposited in the name of the Association in such bank or
permanent building society as the Management Committee may from time to time
direct.
29.02 Proper
books and accounts shall be kept and maintained either in written or printed
form in the English language showing correctly the financial affairs of the
Association and the particulars usually shown in books of a like nature.
29.03 All
moneys shall be deposited as soon as practicable after receipt thereof.
29.04
All amounts of or over that specified
by Regulation 19(d) of the Association Incorporation Regulations as amended
from time to time shall be paid by cheque signed by any two of the President,
Secretary, Treasurer or other member authorised from time to time by the
Management Committee.
29.05
Cheques shall be crossed "not
negotiable" except those in payment of wages, allowances or petty cash
recoupment which may be open.
29.06 The Management Committee shall determine the
amount of petty cash which shall be kept on the imprest system.
29.07 All
expenditure shall be approved or ratified at a Management Committee meeting.
29.08 As soon as practicable after the end of each
financial year the treasurer shall cause to be prepared a statement containing
the following particulars.
29.08.01 The income and expenditure for the
financial year just ended.
29.08.02 The assets and liabilities and of all mortgages, charges and
securities affecting the property of the Association at the close of that year.
29.09
All such statements shall be examined
by the auditor who shall present his report upon such audit to the secretary
prior to the holding of the Annual General Meeting next following the financial
Year in respect of which such audit was made.
29.10
The income and property of the
Association whencesoever derived shall be used and applied solely in promotion
of its objects and in the exercise of its powers as set out herein and no
portion thereof shall be distributed, paid or transferred directly or
indirectly by way of dividend, bonus or otherwise by way of profit to or
amongst the members of the Association provided that nothing herein contained
shall prevent the payment in good faith of interest to any such member in
respect of moneys advanced by him to the Association or otherwise owing by the
Association to him or of remuneration to any officers or servants of the
Association or to any member of the Association or other person in return for
any services actually rendered to the Association provided further that nothing
herein contained shall be construed so as to prevent the payment or repayment
to any member of out of pocket expenses, money lent, reasonable and proper
charges for goods hired by the Association or reasonable and proper rent for
premises demised or let to the Association.
30. DOCUMENTS
The Management Committee shall provide for
the safe custody of books, documents, instruments of title and securities of the Association.
31. FINANCIAL YEAR
The financial year of the Association shall close on the thirty-first of
December in each year.
32. DISTRIBUTION OF SURPLUS ASSETS
If the Association shall be wound up in
accordance with the provisions of the Associations incorporation Act 1981, and
there remains, after satisfaction of all its debts and liabilities, any
property whatsoever, the same shall not be paid to or distributed among the
members of the Association, but shall be given or transferred to some other
institution or institutions having objects similar to the objects of the
Association, and which shall prohibit the distribution of its or their income
and property among its or their members to an extent at least as great as is
imposed on the Association under or by virtue of rule 29.10, such institution
or institutions to be determined by the members of the Association.
This
is a quick copy of the Rules and By Laws and any questions/disputes as to the
correct wording will be determined in accordance with the original copy of the
rules held by the General Secretary.
BRISBANE CATHOLIC
BUSHWALKING CLUB INC
BY-LAWS
BY-LAW
01. GENERAL MEETINGS
01.01
The General Meeting of the Club shall be held on
- the
third Monday of every month
- at
the Catholic Centre,
(at Red Hill Parish Hall, St Brigid’s
Catholic Church,
01.02 General meetings are open to visitors,
Catholic or Non-Catholic.
BY-LAW
02. ANNUAL GENERAL MEETING
The Annual
General Meeting of the Club shall be held on the third Monday in February at
the same location as the February General Meeting.
BY-LAW
03. MANAGEMENT COMMITTEE MEETINGS
03.01 The Management Committee shall meet on the
first Monday of the month or at such time as shall from time to time be
determined by the Management Committee, pursuant to clause 17.01 of the rules.
03.02 The Management Committee shall meet in
such place as shall from time to time be determined by the President and/or the
Management Committee.
03.03 Observers may attend a Management
Committee meeting provided that a majority of Committee members agree to the
observers presence at the meeting.
BY-LAW
04. FORM OF PROXY
The form of Proxy shall be that
given in Appendix 1.
BY-LAW
05. SPECIAL RESOLUTION
A special
resolution is that defined in the Associations Incorporation Act or Regulations
- currently requiring a three-quarter
majority.
BY-LAW
06. NON-CLUB ACTIVITIES
Any person
wishing to announce publicise or report on any activity not previously approved
by the Management Committee, at or in any meeting, activity or publication of
the Association must first obtain the approval of the Management Committee or
in the case of meetings, the chair person.
BY-LAW
07. PETTY CASH
The Treasurer, if desired, shall
keep an amount of petty cash on hand, not exceeding twenty dollars.
BY-LAW
08. PUBLICATION
08.01 The name of the Association's circular shall
be "JILALAN".
08.02 The circular shall be published on a monthly
basis for distribution to all members.
08.03 It will be the responsibility of the Editor to
circularise the Association's programme as well as other items that may be of
interest to members.
BY-LAW
09. MEMBERSHIP APPLICATION/RENEWAL
(Under Rule 07)
The form for a new membership
application and membership renewal shall be that as approved from time to time
by the Management Committee.
BY-LAW
10. NUMBER OF WALKS REQUIRED
(Under Rule
07.02)
The number of walks required prior
to acceptance of membership shall be a maximum of three.
BY-LAW
11. SIGNATORIES TO ACCOUNTS
(Under Rule
29.04)
The Management Committee authorizes
the persons occupying the following Management Committee Positions to be
additional signatories to the Association's Cheque Account(s):-
Vice President,
Outing's Secretary,
Social Secretary,
Membership Officer,
Training
Officer, and
Editor,
provided that at least one signatory
to such cheques shall be one of the persons authorized under Rule 29.04.
BY-LAW
12. PAYMENT OF FEES
(Under Rule 08.02)
Membership fees shall be paid in
cash, by cheque, or other negotiable instrument, either in person to the
Treasurer or by mail to the Association's address. The Association shall not be
liable for any loss of fees sent via post.
BY-LAW
13. COPIES OF RULES/BYLAWS
A copy of the
Association's current Rules and By-laws shall be presented to every new member
as soon as practical after acceptance of
their application.
BY-LAW
14. ACTIVITY LEADER
14.01 Leaders of Association
activities shall be Members of the Association, appointed by the Management
Committee, subject to a General Meeting's right to set-aside such approval.
14.02 The Leader of any Association activity shall
be considered to have been appointed under clause 05.06 of the Rules as the
endorsed Manager of that particular event.
14.03 The Leader shall only be entitled to receive
remuneration for actual expenses incurred in staging the activity.
14.04 The appointment of the Leader shall cease upon
completion of said activity.
14.05 The leader of any Association activity shall
have the right to refuse to accept the nomination of any person whom he
believes is incapable of completing or unsuitable for the proposed activity, provided
always that any Member of the Association so refused shall have the right of
appeal to the Management Committee, or failing that, to a General Meeting.
14.06 The leader of each Association activity shall
complete such records on the prescribed forms, giving the required information
and including such details as may be required (eg. on walks -details of the
route followed etc.) including the names of those who attended, and shall
forward such reports, along with any monies received to the Treasurer.
14.07 Programs of activities as arranged by the
Management Committee through leaders must be adhered to. Any unauthorised
departure there from must be reported by the leader to the Management
Committee.
BY-LAW
15. NOMINATIONS FOR ACTIVITIES
15.01 Nominations should be made
to the Leader or to the Outings/Social Secretary only if the leader cannot be contacted.
15.02 Nominations should be made by the Monday prior
to the activity so that transport etc. can be arranged.
BY-LAW
16. ACTIVITIES TRANSPORT
16.01 All activities depart from the Catholic
Centre, unless otherwise notified.
16.02 The Outings/Social Secretary in conjunction
with the Leader arranges transport.
16.03 Members/Visitors are responsible for their own
travel to and from the Catholic Centre or designated point of departure.
16.04 Members and visitors who do not wish to travel
by the officially organised transport may do so only with the express approval
of the leader of the activity. Such private travellers are totally responsible
for their own transport, to and from the proposed activity, and will be charged
a fee to cover administration and organisational costs. Nomination preference
will be given to those travelling via official transport, and such private
attendees may be liable to organise their own permits, own bookings, etc.
16.05 Persons who volunteer to
drive their own vehicle on behalf of the Association shall not be charged the
transportation component of the cost of said activity, unless otherwise
decided by the Management Committee.
BY-LAW
17. EQUIPMENT FOR WALKS
The minimum
equipment for a walk shall be:-
1
a first aid kit,
2
a torch,
3
a parka/ raincoat and
4
at least 2 litres of water.
The leader may require
additional equipment to be carried.
Any person not carrying
the required equipment may be refused participation in any Association
activity.
BY-LAW
18. EQUIPMENT HIRE
18.01 The Association shall allow
certain of its equipment to be hired by newer members and visitors
participating in official activities.
18.02 The cost of hire, deposit and late return fee
shall be that determined from time to time by the Management Committee.
18.03 Borrowers are responsible
for collecting and returning equipment, as well as making good any loss or
damage over and above normal wear and tear.
18.04 Equipment is not available
for hire for non-association activities without the express approval of the
Management Committee.
BY-LAW
19. EMERGENCY OFFICER SYSTEM
The Emergency
Officer system is designed to co-ordinate the departure and return of members,
on walks. It provides the central point of contact for a walk from departure to
return.
19.01 Before a walk leaves
19.02 Members/Visitors who have nominated for a trip
and at the last minute find that they are unable to attend or are going to be
delayed must contact the Emergency Officer. Note that the Emergency Officer
should only be contacted when it is too late to phone the leader, or he cannot
be contacted.
19.03 Before leaving home, members and visitors must
ensure that family/relatives/flat mates know their destination and the phone
number of the Emergency Officer.
19.04 If any delays/difficulties occur during a
walk, the Leader will contact the Emergency Officer (or a Committee Contact).
After
BY-LAW
20. SUB-COMMITTEES
(Under Rule 18.01)
The Association shall have two standing sub-committees
19.01 Outings Sub-Committee
19.02 Socials Sub-Committee
These sub-committee shall consist of
-
the Management Committee, as well as
-
any other interested members of the Association.
Their meetings shall be called by the
Outings/Social Secretary, and
their function shall be to assist the
respective secretary in the preparation of the Associations Calendar.
All sub-committees shall report their
deliberations to the Management Committee for approval.
BY-LAW
21. NON PAYMENT OF MEMBERSHIP FEES
Suspension under Rule 10.02.02 shall
apply for a period of 12 months. Should any member wish to reinstate their
membership of the Association during that period, they must first pay all
outstanding membership fees. After that period has elapsed, their membership
will be considered terminated.
BY-LAW
22. NUMBER OF WALKERS
The minimum number of walkers on any
official Association walk shall be four.
BY-LAW
23. COST OF PRIVATE TRANSPORT
Any person not travelling on
Association activities by the official transport shall be liable to pay to the
Association the fee of $3.00 plus a proportion of any shared fees (ie
pre-outings, camping fees etc.) as determined by the Management Committee.
BY-LAW
24. COST OF EQUIPMENT HIRE
That
the following shall be the cost of hire of Association equipment and shall be
determined on a daily basis from the day taken from the Equipment Hire Officer,
until its return.
|
ITEM |
HIRE Per Day |
RATES Per Week |
DEPOSIT |
LATE RETURN FEE |
|
Large Pack |
$5.00 |
$5.00 |
$20.00 |
$5.00 per week |
|
Tent |
$2.00 |
$2.00 |
$20.00 |
$2.00 per week |
This
is a quick copy of the Rules and By Laws and any questions/disputes as to the
correct wording will be determined in accordance with the original copy of the
rules held by the General Secretary.
BRISBANE CATHOLIC BUSHWALKING CLUB INC BY-LAW
APPENDIX 1. FORM OF PROXY
APPOINTMENT OF PROXY
BRISBANE CATHOLIC BUSHWALKING CLUB INC.
(incorporated under
the Associations Incorporation Act, 1981.)
I (Full Name)
Of (Residential Address) being a
Financial Member of the above named Association,
hereby apppoint (Full Name)
of (Residential
Address)
whose signature
appears below, and who also is a member of the Association, as my proxy to vote for me on my behalf at the (Type of Meeting) meeting of the Association
to be held on the (Day) day of (Month) (Year)
and at anyy adjournment thereof.
_______(Signature
of Appointor) / / (Date)
,
I (full
name) being a financial
member of the
Associationn, hereby agree to act as a proxy for
the above named member.
(Signature of Appointee) /
/ (Date)
This
is a quick copy of the Rules and By Laws and any questions/disputes as to the
correct wording will be determined in accordance with the original copy of the
rules held by the General Secretary.